Small businesses are faced with 2 prime challenges in their life-cycle. Work Overload & Under-staffing. With more clients to cater to and less people to manage the work, the situation gets quite overwhelming for a small business owner.
This is where Virtual Assistant Services come into play!
Hiring virtual assistance is a perfect solution to increase the overall productivity of your work process and the income of your company. Virtual assistants are of great help to entrepreneurs and business owners to complete all the day-to-day business tasks and activities. You can simply delegate your schedule and work load to a dedicated virtual assistant while you make most of the time you get to save!
What does a Virtual Assistant do?
A virtual assistance is just like an in-house employee albeit no added expenses. You get the same level of dedication and efficiency for lesser costs. While hiring a virtual assistant means convenience for most people, you can also make tremendous cost savings by hiring online help. In fact, in the present internet-age, we have specialized communication systems that make correspondence and information-sharing a great deal easier.
How to Find an Ideal Virtual Assistant?
If you are considering hiring a virtual assistant, then you need to find one a skilled, tech-friendly, professional person for the job. Here are some tips to help you with the process:
1. Assess your Needs & Requirements
Before you even start looking for a VA, you need to determine what you need virtual assistance for. Lay down all your needs, both personal and professional and create a to-do list that you want to accomplish. This will help you help you separate the tasks and activities you want to delegate and the ones you wish to keep in-house. Once you create this checklist, develop concise working instructions for your prospective VA!
2. Find a Professional Virtual Assistant
Finding a virtual assistant is not difficult. What's difficult is finding a professional and reliable one! Start by posting job notifications and advertisements on websites. You can even search online marketplaces for freelancers and service provider companies that offer virtual assistant services. Also, spread the word around in your network that you are looking for a VA. Don't forget to mention your specific requirements and expectations from the VA!
3. Check the Qualifications
A virtual assistant is more like your business partner than your employee. So, rather than scanning through their resumes, check for their qualifications such as work experience, education and so on. A rule of thumb is their list of qualifications should be in line with your requirements for the job.
4. Look for Compatibility
Because your VA will be responsible for handling your business tasks, it is important that you keep a good working relationship with them. So, when you are hiring a VA... In addition to qualifications, try looking for a good compatibility as well. See if they are timely and prepared for the call? Are they able to guide you over the phone chat and initiate discussions? Do they pay attention carefully when you speak? Are they able to come up with solutions to your problems?
5. Communicate Effectively
Effective communication is the foundation of any successful business partnership. When you plan the the delegation process, make sure you supply your VA with clear instructions. Specify your deadlines and include your time zone to ensure a well-timed delivery.
Maneet Puri is the managing director of LeXolution IT Services, a premier IT Services company located in India that caters to its clients with a full range of Knowledge Process Outsourcing Services. Some of the popular services provided by the company are virtual assistant services, data entry & data processing services and internet research services.